Here are the key elements employers must consider regarding an apprentice's employment contract:
1. Contract Duration Requirements
A fundamental requirement for an apprentice's employment contract is that its duration must cover the entire length of the apprenticeship programme, including the final assessment period known as the End-Point Assessment (EPA).
Why this is crucial: This guarantees continuous employment and support for the apprentice throughout their training journey and assessment. Crucially, it is also a requirement for the apprenticeship to be eligible for government funding. A contract that doesn't last until the EPA jeopardises the apprentice's completion and your access to funding.
2. Fixed-Term Contracts: Specific Requirements
It is possible for an apprentice to commence their programme under a fixed-term employment contract. However, there is a vital condition:
The end date of the fixed-term contract must fall after the anticipated completion date of the apprenticeship, including the EPA.
If an apprentice's current fixed-term contract does not extend to cover the full duration of the apprenticeship (including the EPA), the employer is required to provide a signed statement or written commitment confirming their intention to extend the contract or issue a new one to ensure continuous employment through the EPA. This written assurance is mandatory for funding eligibility and protects the apprentice's ability to complete their training without interruption.
3. Working Hours Requirements During the Apprenticeship
Beyond the contract duration, the agreed working hours are a key consideration:
Full-time apprenticeships typically require the apprentice to work a minimum of 30 or more hours per week.
Part-time apprenticeships are available for individuals working a minimum of 20 or more hours per week. These programmes cover the same curriculum but are delivered over a longer period to accommodate the reduced weekly hours. Individuals working full-time hours are generally not eligible for a part-time programme.